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Fill Your P 45 It Form

The P45 form is an essential document issued when an employee leaves a job, detailing their earnings and tax deductions up to their departure date. This form is divided into several parts, each serving a specific purpose for the employer, employee, and HM Revenue & Customs (HMRC). Understanding the P45 is crucial for ensuring a smooth transition to new employment or managing tax responsibilities effectively.

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The P45 form is a crucial document for employees and employers in the UK, particularly when an individual leaves a job. It consists of three parts, each serving a specific purpose in the employment and tax processes. Part 1 is submitted to HM Revenue & Customs (HMRC) by the employer, while Parts 1A and 2 are provided to the employee. This form captures essential information, including the employee's name, National Insurance number, leaving date, and total pay and tax deductions up to that point. Employers must ensure that the details are accurately completed, as they directly impact the employee's tax situation. For instance, if the employee has a student loan, the employer must indicate whether deductions will continue. Employees should keep their copy of Part 1A safe, as it may be necessary for future tax returns or when claiming benefits. The P45 form also includes instructions for both employees and employers regarding subsequent steps, such as notifying HMRC or providing information to a new employer. Understanding the P45 form is vital for ensuring a smooth transition between jobs and maintaining accurate tax records.

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Common Questions

What is a P45 form?

The P45 form is an official document that an employer provides to an employee when they leave a job. It outlines the employee's earnings and the tax that has been deducted during their employment. The form is divided into three parts, with each part serving a different purpose for the employee, the new employer, and HM Revenue & Customs (HMRC).

What information is included on a P45?

A P45 includes several key pieces of information: the employee's National Insurance number, tax code, total pay to date, total tax deducted, leaving date, and the employer's PAYE reference. It also indicates whether any student loan deductions are applicable. This information is crucial for the employee's tax records and for the new employer to ensure correct tax deductions.

How do I receive my P45 after leaving a job?

Your employer is responsible for issuing your P45 when you leave. It is typically provided on your last working day or shortly thereafter. If you do not receive it, you should contact your former employer to request it. It is important to keep your P45 safe, as you will need it for tax purposes or when starting a new job.

What should I do with my P45 when starting a new job?

When you begin a new job, you should give Parts 2 and 3 of your P45 to your new employer. This allows them to set up your tax code correctly and avoid emergency tax deductions. Keep Part 1A for your records, as it may be needed for future tax returns or other financial matters.

What happens if I lose my P45?

If you lose your P45, you can request a replacement from your former employer. If they are unable to provide one, you may need to complete a new starter checklist with your new employer, who will then assign you an emergency tax code until your tax situation is clarified. This may result in higher tax deductions temporarily.

Can I claim a tax refund using my P45?

Yes, if you believe you have overpaid tax during your employment, you can use your P45 to claim a tax refund. You can do this by contacting HMRC directly or by completing a P50 form. It is advisable to keep your P45 until you receive confirmation that your tax affairs are settled.

What should I do if I am going abroad after leaving my job?

If you are leaving the UK to work abroad, you should inform HMRC and may need to complete a P85 form. Additionally, you can send your P45 to HMRC with a letter explaining your situation. This will help ensure that your tax records are updated and that you receive any potential refunds.

What if I die while employed?

If an employee passes away, the employer must indicate this on the P45 by entering 'D' in the appropriate box and send all parts of the form to HMRC immediately. This ensures that the employee's tax records are accurately updated and handled according to the law.

Preview - P 45 It Form

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male

Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

Similar forms

P60: This document summarizes an employee's total pay and deductions for the tax year. Similar to the P45, it provides essential tax information but is issued at the end of the tax year rather than when leaving a job.
P11D: This form reports benefits and expenses provided to employees. Like the P45, it is used for tax purposes, detailing compensation beyond salary, but it focuses on non-cash benefits.
P50: This form is used to claim a tax refund when someone stops working. Similar to the P45, it deals with tax matters but is specifically for those who have overpaid tax upon leaving a job.
P85: This document is for individuals leaving the UK to claim tax relief or refunds. It shares a purpose with the P45 in terms of tax reporting, but it focuses on international situations.
Power of Attorney: The Ohio Power of Attorney form is essential for granting someone authority to make decisions on your behalf, ensuring your preferences are followed. For comprehensive resources, visit Ohio PDF Forms.
W-2: Issued by employers in the United States, this form details an employee's annual wages and taxes withheld. It is akin to the P45 in that both serve to inform employees about their earnings and tax obligations.
Form 1099: This form is used to report income from self-employment or freelance work. Like the P45, it informs the recipient of income received but differs in that it is not tied to traditional employment.

Misconceptions

Misconception 1: The P45 form is only necessary for employees who are leaving their jobs permanently.

Many individuals believe that the P45 is only required when someone leaves a job for good. However, this form is also essential when an employee transitions to a new position, whether within the same company or elsewhere. It provides important tax information that ensures the new employer can process payroll accurately.

Misconception 2: The P45 form is optional for employers to complete.

Some employers think that completing the P45 form is not mandatory. In reality, it is a legal requirement for employers to provide this form to their employees when they leave. Failing to do so can lead to complications for the employee regarding tax deductions and benefits.

Misconception 3: The P45 form is only relevant for tax purposes.

While the P45 is primarily associated with tax, it also plays a crucial role in other areas. For instance, it can be necessary for claiming benefits like Jobseeker's Allowance or Employment and Support Allowance. Additionally, the information on the form helps in ensuring that employees are not overtaxed in their new roles.

Misconception 4: Once a P45 is issued, no further action is needed by the employee.

Some employees may believe that after receiving their P45, their responsibilities are complete. This is not true. Employees should keep the P45 safe and may need to present it when starting a new job or filing a tax return. Moreover, they should be aware of how the information on the P45 affects their tax status in the future.

File Attributes

Fact Name	Details
Purpose	The P45 form is used to provide details about an employee who has left a job, including their pay and tax information.
Parts of the Form	The P45 consists of three parts: Part 1 is sent to HM Revenue & Customs, while Parts 1A and 2 are provided to the employee and the new employer, respectively.
Information Required	Key details include the employee's National Insurance number, leaving date, total pay, and total tax paid to date.
Student Loan Deductions	The form allows employers to indicate if student loan deductions are applicable, ensuring proper tax handling for the employee's next job.
Filing Requirements	Employers must file Part 1 of the P45 with HMRC immediately after an employee leaves, ensuring compliance with tax regulations.